Agenda:

  1. HFSD - AHA Relationship;
  2. Regular meetups and locations;
  3. Financial report (Treasurer) and dues reduction to $25;
  4. PO Box checks;
  5. Minutes (Secretary)
  6. Executive emails setup;
  7. PayPal Here for event payments on location;
  8. Promotional materials orders over $200;
  9. HFSD history for the website;
  10. Honorable members;
  11. Books for libraries in Spanish;
  12. Membership meeting in 2019.

Attendees:

  1. Lena Nechet, President (in person);
  2. John Palmer, Treasurer (in person);
  3. Douglas Wright, Secretary (in person for the last part);
  4. Wilfredo Perez, Director (in person);
  5. Debbie Allen, Director (via phone);
  6. Rob Hudson, Member (in person).

Date, Time and Location:

Sunday, October 21st, 11:30 am to 2 pm, in Oceanside, California.

Decisions:

  1. AHA chapter status was presented by President (Lena) for consideration, including:
    1. our EIN inaccessibility for donations through the major non-profit support sites (held for payments to AHA),
    2. IRS consultation report, independence possibility (~250 + paperwork, via IRS site),
    3. barely existing benefits directly from AHA, unclear how to apply for grants or how to get the funds, and how they are distributed;
    4. no direct help with events other than mailing list of the local donors that is held secret from us,
    5. the AHA contact person did not call back as promised in three months,
    6. no possibility to neither post links to our sites on the AHA page for chapters nor to differentiate our organization from another Humanist association in Sun Diego.
      One Director (Debbie) requested to postpone discussion till the next meeting.
  2. Lena reported on the search for monthly meeting locations, including talking to local libraries in the central county San Diego (Encinitas), where the building is owned by the city, and the nonprofit has no special status and would need to pay as a regular business (~$140 per hour, 2-hour minimum booking) for the community room, according to the city clerk. "Green Dragon" museum and cafe and beer houses were evaluated. All participants agreed to check local libraries, recreational centers and other locations for affordable availability. Rob will talk with Unitarian Church representatives. Parks, beaches and private residences were suggested. Wilfredo will ask his library. 
  3. John delivered a financial report, we increased our funds and saved on fixed expenses online due to the approval of benefits by a hosting company managed by Lena. All voted for the new membership fee of $25. 
  4. PO Box was not checked often enough to prevent void checks and will be moved to be closer to the Treasurer (John). 
  5. Doug is to send the Minutes of all 2018 board meetings to all Directors.
  6. Lena informed about the new official emails for the executive directors, forwarding, and the way to set them up with email programs, including Gmail. The instructions will be sent via email. All Executives are to use these email addresses when communication on behalf of HFSD. 
  7. Lena proposed to avoid additional expenditures on event management sites by ordering a PayPal device to accept card payments on location. This will allow for reduction of work in organizing bigger paid events, and for the ease of attending and hosting. John is to order the phone extension after completing taking charge of the PayPal account from the President. 
  8. President (Lena) will be allowed to order printed promotional materials for up to $300 to take the advantage of the volume discounts. The first order should include outdoor stickers "I believe in good" with Humanist Fellowship of San Diego signature in simple design (round black and white). Additionally, "Yo creo en lo bueno" stickers will be ordered in smaller quantities for testing, as well as bilingual cards about humanism - to reach out to Spanish-speaking community. Rob and John will ask for a correct Spanish translation for the text of the cards. Lena will ask two bilingual humanists to help (Sandra Medina, Victoria de la Torre). 
  9. A full history of the HFSD will not be published on the site. Instead, Debbie will prepare a two-paragraph statement to reflect on the most notable achievements, to be published on the new site by Lena.
  10. Mark Olsson's contributions will be celebrated at the next annual member meeting. 
  11. A list of secular books in Spanish translation was considered for distribution in local city / county libraries. The list is to be confirmed via group email by the next meeting. 
  12. The next annual member-meeting will be combined with Darwin Day 2019 celebrations (officially, Tuesday, February 12) on Sunday, February 10th 2019, and will be organized by Wilfredo. Additionally, Rob Hudson's candidacy for the Board will be considered. 

Thank you for your passionate participation!